What Features Should I Look for in Hire Management Software?

Sequel’s Hire HQ is an all-in-one Hire Management software designed to transform the way you manage your hire business, all whilst seamlessly complementing your existing ERP system. If you missed our previous post, you can catch it here, where we highlighted the challenges of navigating disjointed systems and manual processes, and how help to address these issues with unmatched flexibility, scalability, and customisation.

With Hire HQ, you can say hello to streamlined efficiency, as your customers gain real-time visibility into equipment availability and effortless access to be able to manage their hire contracts online.

Now that we’ve covered the basics of what Hire HQ can do, let’s dive deeper into some of the most popular and requested features that truly set our software apart.

Vehicle Tracking: Enhancing Operational Efficiency

One of the standout features of Hire HQ is its vehicle tracking capability. This feature is a game-changer for businesses in the hire industry, providing real-time visibility into the location and status of vehicles and equipment. Here’s why vehicle tracking is so important:

  • Improved Traceability: Keeping track of what’s on hire and the status of deliveries and collections, can be challenging with traditional methods. Vehicle tracking in Hire HQ offers clear views of all assets, ensuring you know exactly where your equipment is at any given time. This level of traceability is undeniably crucial for reducing losses and managing inventory efficiently.
  • Timely Deliveries and Collections: Timed deliveries and collections are a common pain point in the hire industry. With real-time tracking, you can ensure that equipment is delivered and collected on schedule, further enhancing customer satisfaction and optimising resource allocation.
  • Enhanced Communication: Clear communication is essential in hire management. The vehicle tracking feature allows for seamless updates and status checks, reducing the need for constant phone calls and manual updates. Secondly, customers can easily see where their equipment is, leading to fewer misunderstandings and smoother operations.
  • Proof of Delivery and Collection: Providing proof of delivery and collection can sometimes be cumbersome. With Hire HQ’s vehicle tracking, you can offer your customers verifiable evidence of when and where equipment was delivered or picked up, adding an extra layer of transparency and trust.
Vehicle Tracking - Hire HQ

Interactive Customer Portal: Empowering Your Clients

Another key feature of Hire HQ is its interactive customer portal, designed to enhance the customer experience by providing comprehensive visibility and easy access to essential information.

  • Self-Service Capabilities: The portal allows customers to manage their hire contracts, view current and past hire agreements, and access invoices and certificates. This self-service capability empowers customers to handle needs independently while reducing the workload on your staff and increasing customer satisfaction.
  • Real-Time Updates: Customers can receive real-time updates on equipment availability, pricing, and delivery schedules. This transparency ensures that they have the information they need to make informed decisions without delays.
  • Enhanced Customer Support: While the portal offers extensive self-service options, it facilitates quick and easy access to customer service teams. Customers can find the right contact person for their needs and reach out for assistance, ensuring that they still get the personal touch when required.

Streamlined Operations and Increased Efficiency

Hire HQ is designed to streamline your operations and redefine efficiency through automation and intuitive design.

  • Eliminating Fragmented Systems: Consolidating all your hire management needs into one platform, Hire HQ eliminates the need for multiple disjointed systems. This centralisation leads to a more efficient workflow and reduces the chances of errors.
  • Automated Processes: Automation is key to reclaiming time and reducing errors. Hire HQ automates paperwork, invoicing, and contract management, allowing your staff to focus on more critical tasks.
  • Mobile Accessibility: The mobile-friendly platform ensures that your services and key information are accessible anytime, anywhere. Whether your customers are in the office, on the go, or on-site, they can manage hires with ease.

Why Choose Sequel’s Hire HQ?

Sequel is more than just a software provider; we’re your partners in success. Our team combines technical expertise with creative flair, delivering bespoke solutions tailored to your business needs. We’re specifically dedicated to uncovering new pathways for your company’s success and ensuring your digital presence stands out. 

Hire HQ is not just about managing hires; it’s about transforming your business operations for enhanced efficiency, transparency, and customer satisfaction. Embrace the future of hire management with Hire HQ and see the difference it can make for your business.

To learn more or to request a demo, contact us at [email protected] or call us at 01935 348091. Alternatively, you can use our contact form by clicking the button below or find us on our social media platforms: